The purpose of this Code of Conduct is to inform all crew and volunteers of the standards of conduct required by all Crew Members and Volunteers at Wicked Woods Music Festival. Everyone is expected to act honestly, conscientiously, reasonably, and in good faith at all times when carrying out their duties and in their relationships before, during and after the festival. As a volunteer or crew member at Wicked Woods Music Festival, by signing below, you agree to abide by and help to enforce our Code of Conduct.
All persons entering the site are subject to a search for illegal and or unauthorized items which are explicitly forbidden on the Site and are subject to confiscation. Illegal or unauthorized items include, but are not limited to: glass, alcoholic beverages, illegal substances, pets, drone recording devices, laser pointers, axes, weapons or objects that could be used as weapons. : weapons such as guns, knives, axes, and other dangerous objects that can act like a weapon; other prohibited items include illegal substances, alcoholic beverages, glass, animals/pets, drone recording devices, laser pointers, and any other items that could be considered dangerous, subject to security’s discretion.
The Crew Member acknowledges that during the course of time with Wicked Woods Music Festival (WWMF), they will become familiar with its confidential information including commercial and technical secrets and/or the confidential information of clients of WWMF. For the purpose of this clause, confidential information will be deemed to extend to all confidential technical and commercial information.
The Crew Member consequently agrees that during the course of time and subsequent thereto, the Crew Member will not disclose to others or make use of directly or indirectly, any confidential information of WWMF or confidential information of a client of WWMF or of others who have disclosed it to WWMF under conditions of confidentiality, unless for a purpose authorized by WWMF. If there is any doubt about whether any disclosure or use is for an authorized purpose, the Crew Member is to obtain a ruling in writing from WWMF and is to abide by it.
The Crew Member shall take reasonable security precautions to keep all information deemed confidential and private and shall not make unauthorized copies. The Crew Member further undertakes to notify WWMF immediately upon discovery of any unauthorized use or disclosure of confidential material and shall assist WWMF in regaining control of such materials.
Out of respect for WWMF, the guest, and the Crew Member themselves, the Crew Member shall not disclose any eyewitness accounts documents (but not limited to) of any incidents.
The Crew Member understands that compliance with the confidentiality requirements of WWMF is a condition of their participation and that failure to comply may result in dismissal by WWMF.
Any documents, records, email addresses, keys, vehicles, or creations (but not limited to written instructions, drawings, photographs, computer programs, notes, or memoranda) relating to the business of WWMF, which are made by the Crew Member or which come into the Crew Member’s possession during the Crew Members time at WWMF, shall be deemed the property of WWMF and shall be surrendered to WWMF on demand and, in any event, on the date of dismissal of the Crew Members time with WWMF, the Crew Member will not retain any copies thereof or any extracts therefrom.
Social Misconduct will not be tolerated by WWMF, Examples of such conduct might include offensive posts or comments meant to intentionally harm someone's reputation or
posts that could contribute to a hostile environment on the basis of race, sex, disability, religion, financial status or any other status protected by law or company policy.
In cases of corruption, theft, embezzlement, or other unlawful behaviour, immediate removal from the festival grounds and a permanent ban will be given, along with the possibility of legal action being taken.
Wicked Woods Music Festival is not held responsible for any lost, damaged or stolen items. Lost and found items can be located at the human resources building downtown at WWMF. Lost items left behind are not the responsibility of WWMF and are therefore considered abandoned. All lost and found items will be available for retrieval during the event and three days post-event. If an item has been lost or stolen a report can be made at Human Resources, with a name and phone number to contact if said items are found. Wicked Woods Music Festival is not responsible for the mailing and or costs associated with the mailing out of any lost and found items that were not retrieved at the festival grounds. All festival goers are responsible for their own property and ensuring their belongings are locked up and in a safe place.
Included because of reasonable and justifiable infringements on applicable Human Rights legislation in Canada protecting a person against discrimination based on that person’s ‘record of conviction’. Therefore; Wicked Woods Music Festival does not enforce criminal record checks, therefore hearsay does not apply at WWMF. That being said an individual can not, and will not be removed based on the verbal complaint of another and said complaint can not be the reason a person is removed from Wicked Woods Music Festival. Unless an Individual at the festival is not complying with the Code of Conduct, then said individual is allowed to be at WWMF.
Acts of Defamation will not be tolerated in any aspect or form. Defamation is the oral or written communication of a false statement about another that unjustly harms their reputation. This may include, but is not limited to; an individual or group making unpleasant comments about a third party that he or she knows to be false. Such statements can only be made out of malice, to harm others. Acts of Slander may include but are not limited to; making unfavourable comments about WWMF or the Wicked Woods team or anyone in attendance. Acts of Slander will not be tolerated and could lead to the removal and/or a permanent ban from any or all WWMF events effective immediately.
Acts of sexual discrimination, intimidation, harassment and assault are not tolerated by WWMF at any time. Wicked Woods withholds a commitment to address sexual violence and rape culture, and to counteract harmful stereotypes and attitudes that come with this difficult and very real topic.
Unacceptable behaviour includes intimidating, harassing, abusive, discriminatory, derogatory or demeaning conduct, creating potential fire risks, putting others or yourself at risk, and theft.
Harassment is a course of vexatious comments or unwelcome conduct.
Harassment includes offensive oral or written remarks, gestures, display of images or other conduct that demeans, belittles, insults, derides or humiliates an individual or group, or perpetuates or reinforces pejorative stereotypes.
Sexual harassment is a vexatious comment or unwelcome conduct because of sex, sexual orientation, gender identity or expression.
Sexual harassment includes unnecessary physical contact, unwanted touching, intrusive sexual questions, unwanted comments of a sexual nature, malicious comments about bodies or appearance, and unwelcome sexual solicitations or advances.
Staff are informed about post-assault protocols, the risk of sexually transmitted infection in cases of sexual assault, and the need for survivors to seek medical treatment such as post-exposure prophylaxis, a preventative disease treatment.
Wicked Woods has effective responses to sexual assault which include providing compassionate, nonjudgmental and trauma-informed care to survivors through our medical team, as well as referral to hospital, sexual assault support services (e.g., community-based victim services) and police if desired.
Survivors of sexual violence can get support through VictimLinkbc.ca or 1-800-563-0808
Be a part of the prevention and help to cease the large volumes of harassment that happen at events like this. Keep an eye on your peers, and contribute to this not only through refraining from engaging in harassive behaviour yourself, but by supporting others you see experiencing forms of harassment, or feeling unsafe notions at any time.
Wicked Woods Staff is always available, and ready to help participants and crew members contact venue security or first aid who can assist to contact local law enforcement, providing escorts, or otherwise assisting those experiencing harassment to feel safe during their time at WWMF.
Wicked Woods Music Festival reserves the right to non-disclosure of any concerns received within an incident report. This is to ensure the privacy and confidentiality of those involved. As such, any actions taken to keep Wicked Woods crew members, vendors and/or patrons safe and in alignment with our values will be carried out at our discretion.
All crew members are to be well-rested and sober at all times during the duration of assigned shifts.
NO OPEN FLAME of any kind will be permitted at WWMF. Anyone found in contravention of a Government fire prohibition or Wicked Woods Fire Prevention Policy may be fined up to $1,150. If your fire escapes and results in a wildfire, you may be fined anywhere from $100,000 to $1 million and be sentenced to one year in prison. Review the full list of wildfire-related violation fines in B.C. through the Government of British Columbia website. This is included but is not limited to, barbeques, propane fires, stoves, torches, and unapproved fire performance gear.
Unacceptable behavior and failure to comply with the code of conduct will not be tolerated. And could lead to immediate removal from the festival grounds with a 400 DAY restriction from the festival grounds, or a permanent ban from all future events hosted by WWMF effective immediately. Event organizers may take any action they deem appropriate, including expulsion without refund, and potential involvement of Law Enforcement Authorities.
Wicked Woods Music Festival values all participants, patrons, crew, volunteers and everyone that makes this show possible every year, we always want to ensure the absolute safety of everyone who attends our festival. As stated previously if you or someone you know notices, sees or hears about any violations of the Wicked Woods Code of Conduct or instances of sexual misconduct, they are required to contact an event crew member, and or security guard immediately.
Patrons and Staff must conduct themselves at all times in a manner consistent with the values of WWMF.
Be considerate, respectful, and collaborative
Refrain from demeaning, discriminatory or harassing behaviour.
Be mindful of your surroundings and your fellow participants.
Alert event security if you witness unacceptable behaviour.
BY PARTICIPATING IN WICKED WOODS MUSIC FESTIVAL YOU ARE TO COMPLY AND ADHERE TO THIS CODE OF CONDUCT TO ENSURE A SAFE AND COMFORTABLE ENVIRONMENT FOR ALL IN ATTENDANCE AT WICKED WOODS MUSIC FESTIVAL AND ALL RELATED SOCIAL EVENTS. FAILURE TO COMPLY MAY RESULT IN IMMEDIATE REMOVAL FROM THE FESTIVAL GROUNDS, WITH A 400-DAY MINIMUM RESTRICTION TO RE-ENTER. FAILURE TO COMPLY MAY ALSO LEAD TO A PERMANENT BAN FROM WICKED WOODS MUSIC FESTIVAL AND ALL ASSOCIATED EVENTS.